redesigned email notifications, improved customers & contacts, Gravatar support, and more
In this release, notifications have received a big update, making them more effective and easier to manage.
The updates we've made to notifications provides an excellent new framework for API integration and future in-app enhancements. Access Manage Notifications via Tools > Notifications > Manage.
Recipients of notifications will appreciate better, more informative, and attractive notification emails. These emails can be customized to fit your needs. Email templates are managed under Tools > Notifications > Templates.
Learn more about this feature in the OnTime Q&A forum: What changes can I expect to email notifications in OnTime 13.1?
The Team Members section gets a big facelift…by adding your team's faces, or avatars, next to their names. In order for this feature to work, team members must have a Gravatar account that is associated with the same email address they are using in OnTime. Users can also upload custom avatars as well.
The main OnTime List View and Card View now support drag and drop between groups. Dragging an item from one group to another will reassign that item to the new group. For example, if your items are grouped By Assignee, now dragging one item from ‘Assignee A’ to ‘Assignee B’ will reassign the item to Assignee B. Items can also be grouped by due date, release, sprint, priority, project, workflow step, and much more.
Customer and contacts are now easier to access and manage. Also, instead of searching for contacts within a single customer record, you can now search across all customers.
Now, Customer Portal security roles work like your user security. Customers are assigned roles that dictate their levels of access in the system.
Access Customer Portal security roles via Tools > Customer Portal > Portal Security Roles.
Learn more about this feature in the OnTime Q&A forum: What changes are coming for Customer Portal in OnTime 13.1?
OnTime 13.1 also includes:
In OnTime 13, we've combined the visual power of the Planning Board with the flexibility of the OnTime Grid into the new, innovative Card View. Now, with the click of a button, you can instantly see user stories, bugs, incidents, and other items in your grid arranged into easy-to-understand cards. They still have all of the filter, grouping, and ranking capabilities of the List View, and can be organized by workflow step to help visualize your process.
Now you can stack rank items in your backlogs with simple drag and drop. Stack ranking has been added to the List View, allowing users (with privileges you've configured) to easily view and re-order stack ranks. Stack ranking your backlog helps keep work items flowing in the proper order.
We've redesigned the security role settings to be cleaner and easier to use. It is now easier than ever to view and edit security roles, as well as seeing which users are assigned a particular role.
OnTime now has the ability to restrict access and visibility to releases based on existing project access via security roles. Teams with a large number of releases, both current and past, will appreciate the built-in filtering this provides. Now, when a project is selected, only associated releases will be displayed.
OnTime OnDemand users can now initiate a support ticket from right inside the web app. All help options, including resources like documentation, video tutorials, and training, are now readily accessible from the main OnTime UI.
We've expanded our RESTful API support with APIs for worklogs, workflow, security roles, and picklists. Check out our developer site to learn more.
Now you can create custom fields in OnTime right where you will want to use them: the Field Template editor. Visual cues make it easy to see which of your fields are custom, and default values are plainly displayed as well.
The email editor is sleeker and easier to use with features like recipient auto-complete. Most importantly, OnTime users can now pop out the email editor into its own window, providing visibility into OnTime while composing emails.
The form for adding and editing releases has been improved. It also now utilizes an HTML editor that is consistent with the rest of OnTime Scrum.
The work log editor now displays the time worked in a better visual presentation. The work log entry process itself has been streamlined.
All OnTime OnDemand accounts and all OnPremises web installs (v12.2+) include the new OnTime RESTful APIs. Essentially, the APIs allow developers to pull data from and place data into the OnTime data. We have created a developer website, developer.ontimenow.com, to provide documentation and assist developers with creating applications that interact with the data in OnTime.
The visual OnTime Dashboard provides project visibility at-a-glance. It hands over the kind of insight that helps you and your team make the right decisions. In OnTime, you are already tracking and managing everything, and now this data comes alive, providing you with a real-time visualization of team progress.
Your projects are unique to your team, so the OnTime Dashboard is extremely flexible to ensure you see the information that is meaningful to you. In fact, you can create and save several dashboards, providing you with multiple angles for analysis. These dashboards are vieweable by other OnTime users with appropriate security, unless you specify that a dashboard is private.
The dashboard can display any combination of burndown charts, item charts, velocity data, projected ship date, and work remaining. Also, a plain text gadget is provided to display messages on the dashboard, and a Twitter gadget allows the tracking of any search term.
Now, it is easier than ever before to create and manage workflows inside of OnTime. Each step is even easier to create, while drag and drop is utilized to help organize the order in which steps appear.
Automating your workflow with OnTime saves time and developer overhead, while providing the convenience of automated triggers. In other words, you can do things like automatically requesting a worklog entry when an item is advanced to the next step. Workflows in OnTime continue to be extremely configurable.
Version 12.1 adds powerful workflow logic to subitems and their parent items.
In OnTime, custom field templates have always allowed users to collect the information they need about user stories, bugs, help desk items, etc. Now, these field templates are easy to design with a drag and drop interface. Default values are easily set as well.
Access to field templates is now more convenient. Any time an item is edited by an OnTime user (with sufficient security), a new "Edit Field Template" icon appears in the upper right portion of the Edit Item space.
The OnTime “Filter Bar” communicates how the main grid is currently being filtered. In version 12.1, it receives an updated look. It also now indicates whether the grid is being filtered by project, release, and/or team member. Filters and sorting criteria can be removed all at once or one-by-one.
The Tools menu has also been simplified with better grouping.
The Customer Portal is included with OnTime Help Desk. It provides you with a web site that allows your customers to have limited access to your OnTime products.
In this update, Customer Portal receives a major overhaul with a new login screen, improved item management for end users, a major performance boost, and completely updated visual design.
The Visual Studio interface for OnTime allows developers to work with OnTime as an extension right inside of their development environment. This makes it easy and efficient for your dev team to see what they should be working on and focus on building great software.
This update provides an updated look, a powerful grid view, instant item-details view, and easy installation from the Visual Studio extensions gallery.
Now, administrators and other users with appropriate access within OnTime OnDemand can add or remove users and products. This allows for full account management right inside the of the app. Users can also view payment histories and change their contact information, without logging into an external store.
Several important settings, add, and edit screens have been updated, making it easier than ever to configure and work with OnTime. Updated pages include:
OnTime's new messaging and undo system stays out of the way, but as soon as you need them, they're right there. It couldn't be more convenient. Goof on a drag and drop to create a new subitem? No problem, simply click the undo option and your last action will be undone.
Adding items to OnTime has never been easier. Just press the C keyboard shortcut and add your item. If you need more than an item title, just click tab to open the full template, but if do not need add more information at the moment, clicking enter will save.
After adding all of your items (in seconds), you can quickly edit multiple items by dragging them onto a specific project, release, sprint, or user. Additionally, you can select multiple items and use the multi-edit feature.
OnTime has a beautiful and functional interface that users love. We are constantly striving to improve it. In this release, the View, Add, and Edit forms got a facelift. And there are a lot of other nice touches, too. For example, we improved the "save" and "cancel" buttons a long with the drag and drop attachment user interface.
One of the key concepts in Scrum, agile & virtually all PM methodologies is breaking up big jobs into smaller ones. It's how stuff gets done. Now, OnTime handles this better than ever before… right in the grid.
Users can now drag and drop one or multiple items into another item, creating multiple subitems and one parent item.
OnTime's rich web UI just got richer. Drag items into folders or releases. Rearrange project folders. Drop an item on top of another item to create a subitem. This is how web-based project management should work.
Users can select multiple items at a time to drag and drop into the project, release, sprint, or user that they would like to assign the items to. This provides an extremely fast way to manage your items in OnTime.
The web interface of OnTime 11 was revamped from the ground up to provide unparalleled performance.
Navigating the UI is a breeze and the all-new keyboard shortcuts allow common tasks to be performed with the blink of an eye.
Example: Pressing C will instantly provide the user with the options to enter a new item into OnTime.
While we were reworking OnTime from the ground up to improve performance, we made it a priority to simplify the UI with the approach that less is more. A simplified menu system and automatic settings memory make OnTime 11 a joy to work with.
Even though OnTime saves your last filter settings, it is a great idea to create various custom filters to save time in the future if you want to see that view again.
Example: Creating a custom filter that is grouped by priority, workflow, open items, and only assigned to a specific user comes in handy for developers looking to see what is important to them.
We felt strongly that nobody should have to compromise power to get simplicity and speed. With a powerful backend, incredible flexibility and the new sexy look and feel, OnTime now is more powerful than ever before.
Wanna view the details of an item? Hit the enter key and before the enter key bounces back, OnTime will be showing you the details of the highlighted item. It is incredibly fast. Trust us, you'll be surprised at how fast it is. Here is what the new view item looks like.
Just as important as how fast the new Detailed View of an item loads is how fast it will go away and put you back at the main grid. Hit U and you're back up to the main grid, exactly how you left it.
Another great thing to try while in the detailed view mode is to hit the J and K keys to go to next and previous. Again, each new item will open faster than the keys can bounce back.
Ever spend 15 minutes writing up the details on how to reproduce a bug and then your browser crashes? Maybe you have to leave, so you close your laptop lid and two hours later, your session has timed out and you've lost all your details. Well, no more!
The new Auto Save feature which is inside the new HTML editor of OnTime 11 is saving your work to a local cache as you type. In the event of a crash, loss of connection or time out, no worries. Just bring back the browser and go back to the item you were editing and click the HTML control's new "Reload AutoSave" button and voila! Your work is safe and sound.
In OnTime 11, the Burndown chart is super smart. For example, as you move from release to release, on the left sidebar, it will automatically update the burndown chart to reflect the currently selected release.
Sometimes, work on a given sprint or release might be done before or even after the official start and end dates. In such scenarios, the new burndown chart in OnTime will automatically adjust the start and end dates of the chart so that the work that is outside the start/end dates of a sprint can still be seen on the chart.
You can also hover over a bar in the chart to get values and trending information. It's the fastest and best burndown chart we've ever had.